Internet Privacy and Security Policy

Chirotopix, LLC (“Chirotopix”), values the privacy of each user who accesses our website, www.chirotopix.com. We have adopted this Internet Privacy and Security Policy (“Policy”) to disclose our data collection and disclosure policies and practices for this website and all related web pages (the “Site”).

Consent

By using the Site, you consent to this Policy. If you do not consent to this Policy, please refrain from use of the Site. All information gathered from the Site, including any information specifically relating to you, will be stored and processed in the United States. If you access the Site from a location other than the United States, your use of the Site constitutes consent to the transfer of your information to the United States.

Third Party Sites

The Site may contain links to other websites over which we have no control. Chirotopix is not responsible for the privacy practices or policies of other websites and entities, even if another website is accessed or linked to or from the Site. We strongly encourage you to review the privacy policies and terms and conditions of such websites so that you can understand how those entities collect, use, and share your information. This Policy applies only to the Site and information that Chirotopix collects on this Site. The Policy does not apply to any information that Chirotopix may collect by alternative means or media.

Collection and Use of Information

Personal Information. Chirotopix collects personal information from users only on a voluntary basis. When registering on the Site, we ask each user to provide items such as user’s name, address, e-mail address, telephone number, and credit card information.

We use your personal information to provide certain products and services you request through the Site, to operate and improve the Site, to improve existing or introduce new services, and to create a positive user experience. From time to time, we may also use information we gather to inform you of new products or services; however you may opt-out of such communications if you prefer not to receive them. To opt-out of unsolicited email communications from Chirotopix, please contact Chirotopix.

We request information from the user on our secure forms. A user must provide contact information (such as name, email, and shipping address) and financial information (such as credit card number, expiration date). This information is used for billing purposes and to fill customer’s orders. If we have trouble processing an order, the information is used to contact the user. This information is only shared with other companies who work on behalf of Chirotopix to provide a product or service to you. These companies do not have any right to use the personally identifiable information we provide to them beyond what is necessary to assist us. We may also use this information to inform you of additional goods and services about which you might be interested or to customize your experience and use of the Website.

We may ask you for personally-identifying information in connection with a promotion or survey. Any email you receive from us, or third parties authorized by you to send email, will contain additional opt-out or unsubscribe options in the email with instructions on how to unsubscribe from receiving future emails.

We may automatically gather general statistical information about our website and visitors, such as IP addresses, browsers, pages viewed, number of visitors, goods and services purchased, transactions completed, etc. To do this, we use action tags and cookies provided by our site analytics and marketing partners. Although these partners log the information coming from our site on our behalf, we authorize how that data may and may not be used. We do not link the information we store in cookies to any personally identifiable information you submit while on our site.
Disclosure of Your Information

Chirotopix does not sell or rent your personal information to third parties; however, Chirotopix may share your personal information with third parties as explained in this Policy.

To provide products or services you request, Chirotopix shares your personal information with third parties in an effort to satisfy your request. For example, if you wish to purchase products or services through the Site, we may share your personal information with shipping companies and suppliers so that your purchase can be processed. We may also disclose your personal information to entities employed to perform functions on our behalf.

If one of Chirotopix’s business lines or the entire business is acquired or transferred, whether by merger, consolidation or purchase of a substantial portion of assets, Chirotopix may disclose and transfer your personal information to such third party. In addition, if Chirotopix becomes the subject of a bankruptcy or insolvency proceeding, whether voluntary or involuntary, Chirotopix or its trustee in bankruptcy may sell, assign, license or otherwise transfer your personal information in a transaction approved by the appropriate court.

Chirotopix may disclose your personal information to third parties when we believe, in good faith and in our sole discretion, that such disclosure is reasonably necessary to: (a) enforce or apply the terms of this terms and conditions of this Site; (b) comply with legal or regulatory requirements; (c) protect the rights, property or safety of Chirotopix, our users or other third parties; or (d) prevent a crime or protect national security.

Chirotopix may disclose de-identified aggregate information to its clients, business partners, merchants, advertisers, potential advertisers, investors, potential buyers and other third parties if Chirotopix deems such disclosure, in its own discretion, to have sound business reasons or justification.

Opt-out or Termination of User Accounts

If users have opted out of all communication with the Website, or deleted/deactivated their account, Chirotopix will not attempt to contact such users to retain them as customers nor will their personal information ever be used by us in any manner. Through the course of routine marketing activities, past customers may be contacted by Chirotopix.

Security

Chirotopix saves your personal information and patient information in a secure environment so that you can easily use our services upon return visits. Chirotopix may retain information we gather about you indefinitely.

We are committed to preventing others from unauthorized access to the personal information you provide to us, and we maintain commercially reasonable procedures and technology designed for this purpose. The Website has reasonable technical and organizational security measures in place to protect the loss, misuse or alteration of information under our control. However, we cannot guarantee that unauthorized third parties will never be able to defeat those security measures or use your personal information for improper purposes.

When our registration/order form asks users to enter sensitive information, such as credit card number, that information is encrypted and is protected with the best encryption software in the industry, 256-bit SSL. While on a secure page, such as our registration form, the lock icon on the Web browser becomes visible.

While we use 256-bit SSL encryption to protect sensitive information online, we also do everything in our power to protect user-information off-line. All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices. Only employees who need the information to perform a specific job (for example, our billing clerk or a customer service representative) are granted access to personally identifiable information. Finally, the servers that store personally identifiable information are in a secure environment.

Your account profile is password protected. Only you and any person to whom you disclose your password can access and modify your profile. Accordingly, you have the responsibility to protect and maintain the confidentiality of your password.

Cookies

Chirotopix uses “cookies” only for the convenience of our users and to enhance your experience using the Site. A cookie is a small text file that is recorded on your hard drive by a web page server. It is not used to deliver viruses or other harmful programs to your computer. Rather, cookies enable Chirotopix to recognize a user without requiring the user to repeatedly log in when using the Site or other Chirotopix websites. By relying on cookies, Chirotopix is able to deliver an efficient service that is more appropriately targeted for particular users. Additionally, cookies allow Chirotopix to monitor traffic patterns and site usage, which help make the Site more useful. If a user’s system is idle for an extended period of time, the cookie could expire, which would then require the user to log in again.

Please note that most browsers can be set to accept or decline cookies. You also may be able to modify your browser setting to notify you each time a cookie is created and permit you to accept or decline cookies on an individual basis or to accept cookies from websites that meet certain disclosure and use specifications. However, please be advised that declining cookies may hinder performance of the Site and thereby negatively impact your experience using the Site.

Log Files

Like most standard website servers, we may use log files. This includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks to analyze trends, administer the site, track user’s movement in the aggregate, and gather broad demographic information for aggregate use. IP addresses, etc. are not linked to personally identifiable information.

Agents

We may use an outside shipping company to fulfill orders, and use a credit card processing company to bill you for goods and services. These companies do not retain, share, store, or use personally identifiable information for any other purposes.

Service Providers

We use other third parties to provide credit card transactions on our site. When you process an order, we will share credit card information, name & address information as necessary for the third party to provide the credit card transaction service. The third parties are prohibited from using your personally identifiable information for any other purpose.

Access to Personally Identifiable Information

The Way We Use Non-Medical Information Our goal is to provide products that best meet your needs, therefore we evaluate your personal interactions with us in an effort to bring you the products which best suit your tastes. In addition, we use your information to improve our marketing and promotional efforts, to statistically analyze site usage, to improve our content and product offerings and to customize our site’s content, layout, and services. We may use your information to deliver information to you that, in some cases, is targeted to your interests, such as targeted banners, new products, services and promotions. At times we may ask you to provide us voluntarily with additional information regarding your personal or business interests, experience or requests, which we may use to customize our products and services for you. If you place a request for products or services, we use your personal information to ship your order; if the products or services are from a retail partner, we may provide your relevant information to that retailer for purposes of the transaction. If you establish a credit account with us or our providers, we collect additional information, including billing information, credit card number and expiration date, and tracking information from checks or money orders. We may also use or disclose information to resolve disputes or investigate problems. We may disclose or access information whenever we believe in good faith that the law so requires or if we otherwise consider it necessary to do so to maintain service and improve our products and services.

Blogs, Forums & Testimonials

If you use a bulletin board chat room, blog or post a testimonial on this site, you should be aware that any personally identifiable information you submit there can be read, collected, or used by other users of these forums, and could be used to send you unsolicited messages. We are not responsible for the personally identifiable information you choose to submit in these forums. You understand and agree that Chirotopix is not under any obligation to control, monitor or verify the statements made by members of Chirotopix’s on-line community. If Chirotopix discovers that you are making unacceptable use of Chirotopix.com, however, Chirotopix may terminate your account.

Personally Identifiable Information

We Do Not Share Personally Identifiable Information with Third Parties other than those mentioned above under Service Providers.

Unsolicited Ideas

We welcome feedback, questions and comments about our products, services and this Website. As a general policy, we do not accept unsolicited ideas for products or services through this Website. All communications and other materials (including, without limitation, unsolicited ideas, photographs, drawings, suggestions, or materials) you send to this Website by e-mail or otherwise are and shall remain the sole and exclusive property of Chirotopix and may be used by us for any purpose whatsoever, commercial or otherwise, without compensation to you.

Policy Changes

We reserve the right to change this Policy at any time and for any reason. In particular, Chirotopix may modify this Policy from time to time in order to reflect changes in the way we collect, use or disclose information or to reflect changes in privacy laws, regulations and/or industry standards. We reserve the right to make the revised policy effective for information we already have about you as well as information received in the future. Accordingly, we encourage you to review this Policy from time to time in the future. Your continued use of the Site following changes to this Policy indicates your acceptance of those changes.

Applicable Law; User Terms

This Policy is governed by the laws of the State of Wisconsin and of the United States of America, without regard to conflicts of law principles. This Policy is further incorporated into by reference and made an integral part of the Chirotopix User Agreement and Terms and Conditions of Website Use (“Terms of Use”) that you have accepted in accessing this Site. All disputes arising hereunder shall be resolved in accordance with the dispute resolution procedures set forth in the Terms.

Contact Us

Please feel free to contact Chirotopix with questions and comments regarding this Policy.